Whistleblower Policy
Safe and confidential reporting mechanisms for employees and stakeholders to report unethical, illegal or non-compliant activities with full protection.
SAFE REPORTING
Confidential • Protected • Anonymous • Supported
Purpose and Commitment
3DMoose is committed to maintaining the highest standards of ethics, integrity, and transparency in all our business operations. We encourage employees, contractors, suppliers, and other stakeholders to report suspected wrongdoing without fear of retaliation.
This policy establishes safe, confidential, and effective channels for reporting concerns about potential violations of law, regulations, company policies, or ethical standards that could harm our organization, stakeholders, or the public.
What Should Be Reported
Financial Misconduct
Accounting fraud, embezzlement, financial statement manipulation, unauthorized transactions
Corruption & Bribery
Kickbacks, bribes, facilitation payments, conflicts of interest, improper gifts
Legal Violations
Regulatory non-compliance, safety violations, environmental breaches, data protection
Workplace Misconduct
Harassment, discrimination, retaliation, unsafe working conditions, policy violations
Good Faith Reporting: Reports should be made in good faith with a reasonable belief that a violation has occurred. False or malicious reports are prohibited and may result in disciplinary action.
How to Report
Email Reporting
Secure encrypted email system for confidential reporting
Phone Hotline
24/7 confidential hotline managed by independent third party
Online Portal
Secure web-based reporting system with case tracking
Protection for Whistleblowers
Your Protection is Our Priority
Anti-Retaliation Guarantee: We strictly prohibit any form of retaliation against individuals who report concerns in good faith. Retaliation is itself a violation that will result in disciplinary action, up to and including termination.
Investigation Process
Investigation Timeline and Process
Initial Assessment
Report acknowledgment within 48 hours and preliminary review within 5 business days
Investigation
Thorough and impartial investigation typically completed within 30 days
Resolution
Appropriate corrective actions implemented and outcome communicated to reporter
Investigation Principles
- Independence: Investigations conducted by qualified, independent personnel
- Objectivity: Fair and impartial assessment of all evidence and testimonies
- Confidentiality: Information shared only on a need-to-know basis
- Documentation: Comprehensive records maintained throughout the process
Legal Framework and Rights
Applicable Whistleblower Laws
This policy complies with whistleblower protection laws in all jurisdictions where we operate, including:
- EU Whistleblower Protection Directive: Comprehensive protection for EU-based reporters
- Estonian Whistleblower Protection Act: Local legal protections and procedures
- International Standards: UN Convention Against Corruption guidelines
Your Rights: You have the right to report concerns, receive feedback on your report, be protected from retaliation, and seek external remedies through regulatory authorities if necessary.
Contact and Support
Need Help or Support?
Counseling and Support: We provide access to counseling services and employee assistance programs for individuals who report concerns and may need emotional or professional support.
Last Updated: December 19, 2024
This whistleblower policy has been approved by the 3DMoose Board of Directors and is binding for all employees and business partners.
3DMoose is a brand of ENSTITÜ OÜ (Registration: 14850305, VAT: EE102444771)
Remember: Your Voice Matters
Speaking up about wrongdoing takes courage, but it's essential for maintaining our ethical standards and protecting our stakeholders. We are committed to supporting you throughout the process and ensuring your safety and protection.